From ARVP
IMPORTANT: Purchase forms need to be approved by the Team Leader and executive team before purchases are made.
You need to fill out two forms, Purchase Requisition for internal use by ARVP, Claims for the MecE department. You can find the link to these files below.
Purchase Requisitions should be saved under the name PREQ-08-###.xls
Claims should be saved under the name CLAIM-08-###.pdf (the team leader will fill that out)
- To complete the claim form properly: enter the total price in the box labelled "Amount spent." Then select the expense type. Make sure that the GST says 5%. Don't worry about the subtotal and the total being the same amount.
[edit] Procedure to get reimbursement:
- Get verbal approval from team leader and exec team
- Purchase item and keep the receipt
- Fill out "Purchase Requisition" form and "Claim" form. (Don't forget about the Speed Code on the "Claim Form")
- Print 2 copies of the "Claim" form and 1 copy of the "Purchase Requisition" form.
- Email the electronic copies to the Team Leader
- Place the copy of the "Purchase Requisition" form in the Team Leader's mailbox
- Get adviser to sign "Claim" and hand it in to the MecE office with the receipt, and you can expect your reimbursement in 2 weeks
